In difficult economic times, it is particularly important to take every opportunity to make a good impression of being a worker. An easy way to recognize the job, actually writing effective emails. You will not win any prizes, but if your emails are always targeted, organized and clearly written, everyone will notice it, including the boss.
There are five "Never" and five "Always" for writing outstanding work emails:
- Never email when angry or upset. This seems like common sense, but people are still working, especially in response messages.
- Never be cute. If you think that what you have written is very cute, delete and rewrite it. This includes the use of different facial expressions at the end of sentences. Save your personal emails.
- Never consider using personal adjectives. I rarely saw emails in the workplace that personally attack people by name, but I read many emails that use personal markers to criticize someone's thoughts. "At this meeting, this proposal was so stupid." If you need (you do not want – but you need) to criticize someone's idea or plan, show your reasoning, but never use personal adjectives.
- Never use any uppercase letter. This is common sense again, but it happens. Do not let this happen to you.
- Never send non-content responses unless there is a reason. I get "Thank you!" and "OK" responds daily to my e-mails and I do not want them or anyone else. Never send a non-content response without having to "thank you" or acknowledge receipt of email (usually not).
- Always read emails before sending them. Again, this is common sense, but most people do not, so e-mails are often read as the first drafts.
- Always write emails to reach your goal during the posting. Business emails are sent to inform, instruct, confirm, inquire, persuade, or answer received emails. Keep business emails for this purpose.
- Always have an informative and interesting subject. Instead of "Subject: recent rental deal" write "Subject: How does the most recent rental deal affect our spending for the next 6 months?"
- Always separate the ideas. can make them more confusing. One way to understand more complex emails is to share your emails with groups of ideas. My boss recently sent me an email address he wrote and asked me to help clarify his message, only two each had less than a dozen sentences, but both paragraphs contained more ideas and many sentences were not logically linked, my solution never changed a word that he wrote. the sentences are grouped into five groups and addressed to each group, the first title is "Why do you receive this email" and the first sentence of my boss below it, and then the next heading with the appropriate sentences? thr When I received my email address I sent him the changes – my boss was happy!
- Always tell the purpose of the email in the first sentence. If necessary, comment on the subject of the e-mail, put it in the second sentence. Use the e-mail reminder to process the first two blocks.
Summary – Follow the simple tips above and work emails will be more targeted and more effective.