first Poor or obsolete subject lines
& # 39; Hi & # 39; or & # 39; not good subject lines. If you expect the reader to open an email, give him something about what will happen. Don't keep your reader insecure when using obscure topics. Also, do not use old subject lines. If the date of the lunch has passed with a colleague, do not use the same thread. Create a new email thread or simply change the topics to make them more relevant to both of us.
2nd Abbreviations or Applications
Not only are you professional, abbreviations and abbreviations can cause confusion or misunderstanding. Not everybody thinks that FYA means its action & # 39; Take the time to examine your reader and give the words instead.
3rd Writing a Long Paragraph
Nothing prevents e-mail as if it were just opening an e-mail to contain only a very long paragraph. It's hard to read and makes it difficult for the reader to focus and select key points.
Create a message reader friend by leaving a blank line between paragraphs and launching a new paragraph in every three or four lines.
4th Sending Wrong Messages
Before you start typing, it helps when you first plan your message – view the flow from opening to detail to action, and then close it. Review again when you're done and ask yourself the four quick questions:
- Did you include all the relevant information?
- Can you remove all redundancies?
- Is the information running smoothly?
- Is the Action Clear?
5th Simply sending sloppy messages
If there are no clear targets in email, some misspelled words, lengthy sentences, and if you have never worried about double-checking before sending, you can only receive your email in the tray .
I hope you decide to try to make sure that you and your company make a great impression on your email. The logical structure of messages with introduction or retrospective (Thank you for the call, etc.), Add the details, tell the reader what you want and close it with an appropriate closing.
The bottom line of all email communications is: what you write and how you write will affect what you think of you and your organization, so it's important to help yourself and respect your readers with the right use of email