Email is the most widely used communication tool in today's business world. Regrettably, this also communicates with most ineffective ways in many situations. And when the email was the chosen communication, it was bad and ineffective.
E-mail has advantages. Fast, easy and inexpensive. However, e-mail is missing signals that help you communicate in a different way. Email does not convey body language, sound, or facial expression. And forget about humor or sarcasm. They do not meet in e-mail and often occupy someone, not good laughter.
Here are some tips for writing an effective and professional email.
1. Follow the Good Terms of Business Writing
Email is like any other document you created. Write complete sentences. Use the correct grammar. Spell and spell everything. The professionalization of messages directly reflects you.
2. Make Some Useful in the Topic
Put the subject line as a headline for your message. Tell me something special. "Monday Meeting Deleted" or "Ordered Food for Monday Meeting?"
3. Make the most important information to the top
Deciding on promotion is more important than emailing anything you write. You can not assume that the reader will read the entire message. Keep the paragraphs short and use bullets to help the reader find important information.
4. Select action items
If the reader needs something, highlight the information in advance. Do not bury it in the middle or end of a paragraph. For example, after a greeting, you can create a line that says: "The operations for Jim and Mary elements are described in detail." Please let the reader know immediately if you need to do something.
5. Do not routinely "respond to everyone"
Do you really have to answer the answer on the cc: list for everyone? People are flooded with emails. Just send the answer to those who need it.
Call your reader or better, talk to them personally
If you find that your exchange with your reader is not working well, stop using the email. Things are just souring. Instead, pick up the phone or talk to the reader face-to-face.