E-mail everyday communication has become part of our office and home. Correspondence on phone or in person is practically e-mail or webmail. For example, a businessman can send an email to a colleague who has only a few tables to draw attention to the latest office developments when he personally contacted him. The unique nature of e-mail and the incidence of e-mails in our everyday communications have brought new challenges to the rules of e-mail etiquette. These rules differ much from those that regulate other forms of communication and communication. Although people have used e-mails for years, it's still not clear what the contact rules are.
One such rule is to "thank you" by email. The ambiguity of the rules of thanks has recently come to me through an e-mail exchange with a colleague who contacted a friend for help with the IT problem. My friend took me to the email and told my colleague that I would be a good source of information. With a long answer some tips and advice have been written to my colleague. He never took the time to simply thank my friend or me, which was not right. However, others disagreed, arguing that my colleague felt that the Inbox space would be wasted if they sent another e-mail address only to thank you. This asked: when would you like to thank you by email? I would like to discuss some rules behind e-mail messages, thank you for your message, and when sending a greeting message via email. I would also like to discuss the roles that a thank you email can play. I think the thank you email message is essential for effective email communication and is a good etiquette in electronic communications; At the same time, thank you for emails to the best possible use of communication, to create more space than place losses.
In many cases, we would like to send a lot of thanks. This is often ignored during our busy schedule; but I can not say thank you, you can leave a significant negative impression on team members. The example mentioned for my colleague is the perfect example of how thankful the message is appropriate and not just the space requirement. I spent some time writing your answer to your question and a simple thank you was okay. Since my colleague does not have a label in this announcement, I want to take care of the way I will be in the future. In situations where someone has grabbed time to respond to a special request, it is important to thank you. A good thumb that you can use to ask if you can count on whether to thank you for providing the information. Another thing to consider is whether you would thank the person if they received the information personally or via telephone. Thank you for sending a message to a colleague too, if you do a great job with a colleague but you do not often see him. Thanks to distributed work and thanks, these days, it is simply another opportunity to build a relationship with a remote colleague.
On the other hand, there are times when the greeting message as Inbox filler and even the receiver may be poisonous. For example, if you know that the person you're dealing with will have a very busy and shorter email connection (you can see it in the form of an email that you receive from this person), it would be a good idea to thank you for your request. In fact, you can help yourself if you put pressure on this person to follow your request.
Thanks to your email message, you can serve more goals that have less to do with your email etiquette and are more practical in nature. In today's world of spam and imperfect email spam filters, legitimate email is often blocked by an e-mail recipient's spam filter or lost in the spam junk mail folder on the recipient's computer. I have often not received important emails because Outlook has chosen to be a spam mail. In other words, email senders may not be 100% sure that their e-mail has reached the recipient as intended. Therefore, a simple "thank you" reply to email may be more than one kind of email etiquette or wasteful link; this can be an important way to reinforce the receipt of critical or time-sensitive materials. A thank you message can also be used to convey a project or a task group. If someone gets your job, you can thank the man not only for acknowledging the job he started, but also to indicate what the next step (eg I'll review his work and integrate it with the rest of the proposal) and inform the sender of his / her tasks (eg looking forward to review the next section, which will be submitted next week). In other words, the greeting email can be used as a "springboard" in the next step in a series of communication between two people. It confirms a timeline for you and your colleague and sets out your expectations as to what the next step is. So, if you use it efficiently, the thank you message can be an important coordinating message for your team.
It is important for us not to forget that e-mail communication is prone to poor communication. In e-mail communication, courtesy and lack of etiquette can cause a team's negativity and anger. Reduces morale if members of the team do not feel that their work or inputs are appreciated. However, a simple "thank you" email message can serve as a practical goal for effective project management if used correctly. There are some cases in which you can send a thank you email. If you have a significant relationship with the person, communicate regularly with the sender and if the problem is not a major problem, do not hesitate to email me. However, you should know that you simply need to remove the email before considering your thanks. It is important to put yourself in the shoes of another person and ask yourself whether you can thank for the communication. And if possible, write your thanks for more than just a thank you message as a tool for forwarding the team and the project.
When to send a thank you email:
- If the sender has left his path to give you something,
- If you would like to thank you if you provided the information you received,
- If you thank the person, communicate by phone or personally;
- If the email is about a critical or time-sensitive issue, and believes that the sender should be important to know that he has received and timed;
- If you do a lot of work with your colleague, you often do not see him.
If you do not need to simply send an email:
- If you know the person is very busy and would not appreciate the thank you email (you can see this in the person's emails);
- You can often meet this person and thank him during your next meeting;
- Your email is something that is insignificant (eg chainwidth, etc.).
When we want to keep the momentum of the project and create expectations for future steps and deadlines