Managing Your Email
The amount of emails sent to you every day for our e-mail messages becomes ridiculous! Managing your email can take up a lot of workday. The expectation that everything that happens to your company because it has been copied through millions of emails is likely to be less effective and takes your time from what you are doing, your job!
Estimates vary widely between countries and reports, but the number of business email sent and received per person and per day seems to be between 50 and 180! How much of the email is really relevant to your work and how much info? The odds are that if you really need to know, you find something else.
Here are some suggestions for email handling to save some valuable time:
1. Check your emails on specific days every day
Replace your emails in items . Try to answer all emails immediately, not later. As you say at a management course at any time, it saves time both in the dual treatment and the duration to regain the concentration of what you did before you pause. to respond to your e-mails. (19659003) 2. Set up a reminder system
If you can not answer by email immediately, so if you need a lot of work or receive information elsewhere before answering, set a reminder . Some people do not "make" a folder, but I think it's better to have unanswered emails in the inbox, change color, add an asterisk, or link to tasks depending on the email client you are using.
3. Order e-mails in folders or labels
Only keep inboxes for missed emails. If you're dealing with a letter, move it to a folder (or label if you're using Gmail).
"A" & # 39; it means you just unlinked it if you find it relevant to you. As long as you have a well-organized folder structure, you can easily find it back to something.
Moving emails from incoming mail feels that you feel better as you do not start your 100+ email list when you open an incoming email. (Unless you get a lot of every few hours, in this case, you may need to look at the changing jobs!)
4. Collect your collection!
Of course, this depends a little on when it is matched to sorting, probably will not tell MD to stop copying corporate affairs e-mails. Most likely, however, most emails come from a group or class, so you can specify the standard for everyone.
For example, you might agree that an e-mail recipient means someone is acting or expected to respond, while a CC means that it only applies to the information. (Whether or not you can do so depends on the e-mail client you are using.)
Or simply specify the rule that if a person other than a person who is sent by e-mail expects, for example, by email: KL please confirm x will be available . So if you do not mention it then you know that you only received the email for information and you can move it to the appropriate folder and out of the way.
5. Use a clean topic for each email
This will help you locate and find files. Be sure to change the topic when the conversation changes in a number of e-mails. And do not be afraid to ask him to send you wrong emails to begin using light items for your mail.
It took a lot of effort to reduce this list to 5; there is much more to flood the emails. If you start five tips for managing emails:
- you will know that you have answered an email when moved to a folder or tag
- you will know whether or not the number of incoming mails low (19659021), you will know which e-mail takes precedence over your reminder system
- will know how to easily find emails
likely to be organized, just like you!