Email is undeniably the most used communication tool on today's planet. As the communication landscape collided, its effect was exponential.
Undoubtedly, email has increased the efficiency of communication. It's cheap, fast and convenient, you can reach many people at a time and at different locations.
Take an isolated country, like Australia. Email helps to ensure Australia's integration and competitiveness in the global business market. The tyranny of time zones and distance is irrelevant or at least minimized if information can be quickly and easily changed.
Given these great benefits, we can assume that communication at work is far more effective today than ever before. However, is this really the case?
Overloading e-mail information reaches critical proportions. Employees are beginning to become mere email processors. It's not uncommon for an employee to receive 150-200 e-mails per day. This productive use of e-mail is a key threat to being an effective communication tool.
How can 200 daily messages be meaningful? How can you handle so many emails instead of doing basic activities related to employee roles?
Man has to dig deeper and simply asks why this is happening? The reasons are many and varied. Much of it is because e-mail is just as simple and convenient that it has become its worst enemy! Observe the different types of emails you send. There are types of e-mails that are likely to be replaced by an eye. We are all guilty of replacing "cheat" style emails with a colleague who is nearby. We're actually doing a quiet e-conversation. But why does not a & # 39; real & # 39; talk?
There are also emails that attach attachments to a long list. Do all of these people have to know this information? Will you have time to read it? Probably not. Next is the worst e-mail. This e-mail was followed by a long question that had been made with several parties. These emails require time and effort to determine what is happening and what happens next and causes continuous interruptions. This involves too many people in the decision-making process when most people are best involved in making a decision. Even if we can only remove these types of emails, a corresponding reduction in email traffic can be achieved.
In addition, there are strategies to encourage staff productivity and promote effective communication. One strategy that many large companies use in America are the implementation of e-mailless days. During free email, staff encourages staff to use your phone or meet people and simply step up and talk to each other.
Here the basic condition is returned to the basics. & # 39; People need to find the basic communication skills again. This approach has a positive impact on proven companies and finds people even better communicating with "authorized e-mails" days. That is, the lesson of e-mail days has a positive impact on the rest of the week. Income reduces e-mail traffic and increases communication efficiency within the organization.
E-mail addresses modern workplaces in an inefficient environment, and information overload is the most endangered of effective communication and productivity recently. Do all of us have to reconsider the use of email every time we use it, and can we simply ask myself to use the right communication method? & # 39;