Because e-mail communication is very popular, people need more tips to know how to make the most of the device. I've taught people to use e-mail applications, and the basic etiquette is only included as a sidebar for each topic. However, I see so many badly-crafted emails that are sent as business communications. Now I realize that emails are becoming increasingly important as the use of this tool increases. As a professional e-mail sender, I feel that the right label should be encouraged.
Everyone needs to remember that e-mail etiquette is part of business communication and there is a need to follow the proper professional procedures as well. Bad communication reflects everyone's expertise. Here's a Beijing dozens of e-mail lists and it does not work to improve communication etiquette.
first Be the point. Be solid. No one wants to read a long email. If you have a lot to say, send a reminder, email, or add attachments or web links using the full URL.
2nd Do not let people wait for the answer. Answer as soon as possible. The good timing rule used for normal response is within 24 hours.
3rd Answer any questions. Questions you have asked for by e-mail and email from the recipient.
4th Do not use all uppercase or lowercase letters. CAPS shouting and lowercase letters are difficult to follow and may be illiterate.
5th Let's say that the line of the topic is meaningful but short. The subject line often allows the viewer to see if the email is now paying attention or waiting later. Readers or PDAs used to review e-mails may lose the valuable screen space for long objects.
6th Do not use the "answer to everyone" without everyone really needing the answer. To remedy this, modify the default setting of the email so that it is not selected after you can select the extra thinking step if necessary
7. Use the "CC" courtesy copy saverly. Make sure only people who care about the content or attachments of the message must check the email.
8th Do not convey the chains, do not transmit the viruses. These elements not only block email servers, but sometimes stop working!
ninth Use a spell checker and check the correct grammar and punctuation marks. This is smart for every business communication. Keep in mind that abbreviations or instant messaging used in your email are not as clear as everyone who sees email can not understand what it means.
10th Do not use e-mail to discuss confidential information. Email is not as private as many people think. You never know who has access to computers and servers that the email passes or how long they keep them.
eleventh Be careful with using HTML and attachments. Not everyone wants these things. HTML may not be able to read some email tools. Some email servers otherwise block HTML, large attachments, or certain file type attachments automatically.
12th Do not forget to add a signature line with name, address, company, and phone number. Just because you have someone your name and e-mail address does not mean that you remember who you are. The phone number is to answer quickly or ask questions if needed.
13th Always review your email before sending it. You may not be sure the spell checker has done everything; make sure your message is clear and your voice is professional.
I hope you've found the thirteen talent and can not help improving the email etiquette. Keep in mind that you use the e-mail communication tool professionally and carefully. The basic e-mail etiquette is more important as this lightweight communication tool is growing. Just because the device is fast does not mean it should not be used properly. Always keep in mind that badly-developed e-mails reflect personal and corporate expertise.