I bet you did not notice that you have another personality. Or maybe two or three. But do not worry; then they can be gone by recognizing this option and following some simple guidelines. The "illness" you can take in Multiple Email Personality Disorder (MEPD) – You take another person in your organization based on how some people feel through e-mail communication. Many today go to MEPD without being recognized and often appearing as a side effect of excessive use of e-mails. MEPD is obviously a fictitious disease, but its side effects may be detrimental.
Here's an example of how this can happen. You will receive an email from a person in your organization who describes a proposal for a new project. The person asks if you accept the proposal and if you are ready to take part in the project. You think the project is a great idea and you want to support it. That's why you would like to get more details about the overall plan and more in detail about what you are asking for. You also want to inform the person that you need to submit and approve a budget request before proceeding.
Straight tones, right? You will only answer these points.
Well, it turned out you were out of the office yesterday and behind your email. That is why during the day you meet through your PDA through emails and answer the most you can. There are so many in the inbox to get the answers as fast as possible.
Please note that this distribution mailing list contains twelve people. As we only clarify the request, we only want to respond to the original sender and the three members of staff who can help with the project. But since you use your PDA, it is time consuming to reduce your distribution lists. You decide to press the ANSWER button, assuming that the eight people who do not really need the information in your reply will only delete it. You want to quickly reply to the rest of the remaining email, so enter the following into your PDA:
Wow! What does ru ask for 4? Give a Plan – No Resources or $ This
The problem is that some of your message (and 8 of the 11 others in the distribution list) interpret the answer: "How can you ask for this? " And do you want to ask me a detailed plan? So instead of being interested, supportive, ready-to-help, you seem to be a coarse, copper, resilient, and judicial person.
This is a rather extreme example, but I accept you saw cases when something like this happened in your body. You probably saw badly written emails that were mistakenly interpreted and wrongly received responses or emotional reactions, probably seen emails that are too long and often split lists, and this eliminates the negative impact of the badly written message as more people read it.
What is the reason for MEPD? usually an excessive email associated with using an email that needs to be handled during a conversation can often lead to misunderstanding. If you do not read your email from the recipient's point of view, the message may become insensitive. Writing emails that are too fragile or mysterious can lead to significant misinterpretation. Even so, without asking a questionnaire, or without the word "please", people may feel like they are calling for, do not ask.
If you send a message to someone you know well, a secret email message will be okay as the person is likely to "read". But be careful, people are eager to read e-mails from a negative versus a positive perspective. In addition, as shown in the example, the risk of PDA involvement is greater than the risk of PDAs being involved, as the composition of effective e-mails is more difficult. You might think that: If excessive email usage is MEPD because smoking cigarettes are lung cancer, then excessive email usage PDA is like smoking cigarettes without filters. This increases the risk.
— WARNING: Excessive use of e-mail, especially for PDAs, may pose a risk to productivity. —
Below are a few tips to help reduce e-misinterpretation. Also, if you have no doubt that the recipient of the email misinterprets the message, talk to them directly.
- In the absence of written communication, there are missing verbal and visual elements that aid verbal explanation, and two-way clarification does not exist. Therefore, the interpretation of words is much clearer.
- Suppose the worst case is & # 39; and read the e-mail reader and avoid the ambiguous language. Make sure that requests are not interpreted as misleading commands when they form issues and use words like "please".
- If you're not careful, the messages are short and too bad These are often interpreted negatively in a way that is demanding, non-cooperative, critical, etc.
If you get a "mysterious" message, ask the sender before you react or jump to conclusions.
- Instead of improperly reading it, it takes time to understand what it is. assuming a bad interpretation, it can cause even more problems
- Due to the difficulty of typing with PDAs, messages sent from these devices are at risk of being too rough
Read the message for recipients before you reach the SEND button. If necessary, rewrite it.