Sound is important for any form of communication. Are you using the right tone for email communication?

E-mail messages differ from the letters entered. It can not be "too" formal. It looks too formal in an email. What is the right tone for e-mail? – a little lighter than a letter. Still, there is a fine line between being too casual and too formal.

Your company's attitude and culture dictate the amount of formalities required. Designers and hotels in meetings are not as formal as a bank or law firm.

When composing a message, consider who is going to read it. Get to know your audience. It's easier to respond to a message. Then it's just the same as the sender's voice.

In case of doubt, strive for a loud, but conversational voice. Try the contraction (i, what, he, she). In conversation we use the words "I, you, me". So use them by email.

Take care of yourself with "me". Too much use can be considered egocentric. You do not want to be a great meeting planner. If you have a lot of "I" m, try rewriting every other sentence. This creates a wide variety of variants and the annoying personal pronouns will not be so obvious.

In addition to the conversation, the email must be solid. Average office workers send and receive 36 e-mails per day. Some people get hundreds of a day. There is no room for the lint. By having your short message, you have a better chance of being read.

In e-mail messages, "short" is a screen (not a single page). Busy readers do not interfere with scrolling down. So first, take the most important information. Do not be afraid of the third sentence of the third paragraph. Consider using the "Five W's Journal's Technique: Who, What, Where, When and Why. Start with the students and work out later.

The best e-mail sentences and paragraphs are short. These are quick for the receiver to easily read and lighten their eyes. Double space between paragraphs and not retracted.

How do you write "in short"? One way is to ignore the vocabulary phrases.

o Uses "Generally"

o Uses "twice" instead of "two different times"

o Instead of "now" instead of "now" 19659002 "o" more " multiple "

Since people are notorious for e-mail messaging, create lists. These are readable at the same time, and readers are not so lacking in something important. Use numbers or balls to highlight each point. There are three options: full sentences, or fragments / expressions, or a single word. Just be consistent. Do not say point 1 and point 2 is a single word. Whichever method you choose, put the first word.

You can double the differences between the listed items. Double spacing makes it easier to read lists, but it also represents a tremendous value.

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